How to migrate Daminion Server from one computer (PC1) to a new computer (PC2)

  Launch the Daminion Server Administration panel on PC1

Go to the menu Administration > Catalogs… and backup all your catalogs (select a catalog > Actions > Backup)

   Install Daminion Server on PC2

    Launch the Daminion Server Admin panel on PC2


Now we need to move all catalogs from Daminion Server on PC1 to Daminion Server on PC2. Repeat the below steps for all catalogs on PC1:

   Create a new catalog on PC2: Catalogs > Actions > New Catalog

Copy the catalog name from the first catalog on PC1 and past it as the name of the new catalog on PC2

Adjust “Folder to Store Uploaded Files” and “Folder to Store thumbnails” paths or copy them from the first catalog on PC1 (check carefully user names)

Copy files from “Folder to Store Uploaded Files” folder on your PC1 to the “Folder to Store Uploaded Files” folder on your PC2.

Copy files from “Folder to Store thumbnails” folder on your PC1 to the “Folder to Store thumbnails” folder on your PC2.

Restart Daminion server. Then select a newly created catalog on PC2, click “Actions” and run the “Restore” command from the context menu.

Specify a catalog backup that you created in the step 2: NetCatalog##.backup.

You also need to specify the _daminion##.backup file where information about Daminion users is stored, but you can do this only when restoring the first catalog only.

NOTE: If there are any errors during the restore process, open Windows services and restart PostgreSQL service. Then start DaminionServerService and try to restore the catalog again.

    Repeat 5-10 steps for all catalogs on your PC1

     Add a new Daminion Server address on your Daminion Clients.

Daminion Server address can be found on Daminion Server Administration panel lauched on PC2.

– Open Daminion Client
– Click File > Open Shared catalog
– In the window that opens click “Add Daminion server”
– Specify the IP address of PC2 – the catalogs on the new server PC will be listed

– To remove the old server, click the Remove button and select the old server’s from the list:

– Perform the same on each client station.

NOTE: You can omit the step 12 if a new PC2 has the same name or IP address as your PC1 (if you for example just upgraded the server).


Replication Settings

Located on the Catalog menu, the Replication command is designed for working with Daminion Server in a VPN environment. When you set up a VPN (Virtual Private Network) to allow external users (e.g. users from a branch office of your company) to access catalogs or catalog folders, you might find that the catalog contains rather large files. A remote user viewing previews  simply to inspect the contents of a catalog, for example, will cause large amounts of data to be transferred via the VPN. This can considerably slow down processing speed and force users to wait longer than usual.

In order to speed up the processing of large files via VPN connections, an Administrator can replicate a collection of media data – between a company’s branch offices, for example. The branch offices have access to the data, but instead of using the slow VPN connection and a remote server, they work with local files.

Replication is performed using the Window Server Distributed File System (DFS), which automatically replicates data between different locations. For more information on this topic, visit the Microsoft web site.

On a remote server, the administrator defines the Replication Settings for a catalog. In other words, he defines which users are allowed to use the relocated files. Users with a checked check box after their name can access the replicated files.

Thus, if user Hans (checked) opens a catalog via a VPN connection and double clicks an image, the preview comes from a local replicated folder rather than from the remote server via VPN. Whereas when user Sven (without a check mark) opens an image, the preview has to be transferred from the server via the VPN connection, and it takes a lot longer.

When performing a task like assigning keywords to a catalog file, you would normally work on the remote server, because assigning keywords does not require high-resolution image data. The main purpose of replication is to speed up access to large image files, e.g. when previewing, without having to transfer the data over a slow VPN connection.

Replication Step-by-Step

  1. First, establish the VPN connection between the branch offices. There are several hardware and software solutions on the market. For more information see How to access Daminion Server remotely via the Internet.
  2. Install Daminion Server in the office where the files are located.
  3. Then install Daminion Client on the client PCs in the central office and in the branch office. Next, launch the software and on the menu, click File > Open Shared catalog.
  4. Right-click Add Daminion server and enter the IP address of the computer where Daminion Server is installed. This IP address can differ depending on whether the computer is located in the central office or in a branch office. Your system administrator will give you more information about
  5. Repeat step 4 on all client computers.

At this stage you can already start working with Daminion Server over several branch offices. However, you can considerably increase access and processing speed by performing the replication:

  1. Replicate a folder on the server PC to other computers by means of Windows DFS (Distributed File System). The path to this replicated folder must be the same for all computers and branch offices. This way you can use copies of the server content on all computers.
  2. Data will be replicated between two locations (branch offices, for example) where the path to the folder is the same, say: \\MediaServer\ImageLibrary. This is important because it is not  necessary to transfer data to each computer, but to one computer only in a local network. Other computers might have access to the main computer, for example, via \\MediaServer\ImageLibrary.
  3. Launch Daminion Client, connect to Daminion Server as Administrator and on the menu, click Catalog>Replication Settings and define which users are allowed to access the replicated folders.
  1. Now, when users double-click an image in their Daminion Client browser, they will be using a local file and not a file from the remote server.

Changing the Interface Language

When you install both Daminion Client and Daminion Server you are prompted to select an interface language, which, if necessary, can easily be changed at a later date. Currently available languages are listed below.

Changing Daminion Client interface language

Launch Daminion Client. In the File menu, click the View tab and navigate to Language. Select the desired language from the drop-down menu and click Yes in the confirmation dialog that appears. The change will come into effect once Daminion Client is restarted.

Changing Daminion Server interface language

Launch Daminion Server Administration panel. Click the View tab and navigate to Language. From the drop-down menu select the desired language and click Yes in the confirmation dialog that appears. The change will come into effect once Daminion Client is restarted.

Daminion currently offers the following interface languages:

  • English (United States)
  • Deutsch
  • Español
  • Italiano
  • Française
  • Nederlands
  • Polski
  • Português
  • Русский
  • Slovenčina

Using the Tray

The Tray allows you to quickly create temporary collections from your media assets. It is recommended that you use the Tray only when you want to make a one-time collection, without the need to flag and tag all the items.

Launch the Tray from the File menu via Window -> Tray.

In the tray, you can sort items manually, open them in full screen view, export them or print them. By default, the tray is located at the bottom of the browser window. You can freely change the position of the Tray window or dock it to a specific area – see Customizing the Window Layout.

Add items to your collection by simply dragging them into the Tray window. Alternatively, you can use the Ins key. Press the key once to copy the selected item to the Tray. Press the Ins key a second time to remove the item from the tray.

You can also remove items from the Tray by pressing the Delete key, or by right-clicking the item and then clicking Remove from Tray in the drop-down list.

Remove items from the Tray










When you add items to the tray, they are displayed in a different window and highlighted by a green frame. This is to remind you where the item is actually located.

In the browser window, if you click an item that has been added to the tray, a green frame appears around that item in the tray window. Conversely, when you click an image in the tray, the corresponding image is shown with a green frame in the browser window. This allows you to see at a glance whether or not a particular image is already in the tray.

Thumbnail display in the Browser and in the Tray

(Click to enlarge)

In the right corner of the tray title bar there is a small gear icon. This Symbol allows you to choose between two display modes in the tray. These are: Filmstrip and Thumbnails.


In the Filmstrip mode, the thumbnails are displayed without additional metadata information and you can only move the filmstrip horizontally.

When using the Thumbnails mode, the thumbnails are similar to the ones in the browser. Ratings and color labels are additionally displayed and the scroll direction is vertical.

You can also put all items into a collection (you will be prompted to enter a name of the collection) or clear the Tray in one click.

Customizing the Catalog Tags Panel

The catalog tags panel displays various types of annotation called tags. Tags can be used to describe your digital assets. Examples of tags are: Keywords, Categories, Rating, etc.
Some tags, like Title or Description, can be displayed and edited via the Properties panel only.

It makes sense to create different custom presets for different tasks. For example, you can hide any tags that you don’t need for your current activity, e.g. indexing of images. This clears the Catalog Tags panel, which makes it much easier to locate the right tags in the tag tree.

For example, you can customize your tag tree to display Keywords and Authors only.

How to customize the Catalog Tags panel

To customize the Catalog Tags panel, locate and click on the small gear icon in the panel header. This displays a menu with various options. The “Customize…” menu opens a dialog where you specify which tags should be displayed in the Catalog Tags panel, and set their order.

Customize Catalog Tags

This opens the “Edit Presets…” dialog.

Configure View Preset

Name your new preset here

Use the bin icon to delete unneeded presets.

These tags belong to the Description group. Select the appropriate check boxes to display them in the tree.

With these buttons, you can

select all or none of the tags with just one click

Use the up and down buttons to change the sorting order of the tags. You can also perform a custom sort by drag&drop the tags directly within the Catalog Tags Panel.



Manually tags sorting in the Catalog Tags Panel

Click and hold the mouse cursor on one of the tags and drag it to its new position. The new location is indicated by a thin blue line. When you release the mouse, the tag will be moved to the new location.


After configuring and naming your view preset, close the dialog with the “OK” button.

Naming the View Preset

The Catalog Tags panel now displays the two previously selected tags only, “Authors” and “keywords”. Your new preset will appear as a new entry in the selection list.

Working with View Presets in the Catalog Tags panel

If you want to display the default preset again, just click on “General”.

You can create multiple presets as described above for rapid recall.

Customizing the Properties Panel

The Properties panel is the main tool for cataloging your data. When you select one or more thumbnails in the browser, the Properties panel is where the metadata information is displayed and where you can add further information or modify and delete existing entries.

Tags are arranged thematically in categories with names such as GeneralDescription, System and Image. Left-click categories to open and close them.

To customize your settings, click the small gear icon in the upper task bar and use the Edit Presets dialog box to specify which tags to display in the Properties panel; arrange the order, and finally, save your new presets under a custom name. You can create and save your own tag presets in the same dialog box – read Assigning tag presets for details.

Specify which tags to display

If you are working with metadata, it can be helpful to hide fields you don’t need when performing certain tasks, like indexing images for example. Clearing the Catalog Tags panel of unnecessary fields makes it much easier to locate the right tags in the tag tree.

You might choose to display just keywords and the title field, for example, and hide everything else.



To create a new custom view, click the little gear icon on the right of the Properties title bar and select Customize from the drop-down menu.



This opens the Edit Presets dialog box.




Give your new preset a name.


Use the bin icon to delete presets you don’t need.

Tag list

Shows all tags that can be displayed in the Properties panel. Uncheck the boxes of tags you want to hide.


Click to select all tags.


Click to deselect all tags.


Use the up and down arrows to arrange the order of the tags.


After adjusting the settings to your preferences and giving the new template a name, click OK to close the dialog box.



The Properties panel now displays only the two tag fields you selected, Title and Keywords, and your new template now appears in the selection list.


To display the default view again, simply click Default on the Properties’ settings drop-down menu.

Follow the steps described above to create multiple views that you can open whenever you need them.

Customizing the Browser

The Browser is where you view and manage your media files. You decide what you see. It might be one or more files from an individual folder or the results of a query with images from multiple locations. By default, the browser displays items as thumbnails. You can easily change the size of thumbnails and choose what metadata you want to display. Apart from thumbnail view there are several other viewing modes. The Daminion browser works in a similar way to the Windows file browser. You can select single or multiple items, copy and move files using drag and drop, open files by double-clicking and view in full screen mode.

Browser functions

Buttons above and below the browser window allow you to configure browser view and select the information to be displayed. The browser displays Thumbnails differently depending on their status.


This is the default thumbnail view. File format is displayed above the thumbnail. File name, a summary of camera/lens parameters and file size appear below. You can edit any of these details or expand them to include additional information (more details later in this section).








Hold the mouse pointer over thumbnails to display icons with various functions.





Ico_Versioning Please read the article on version control

Ico_AssignedTags Please read the article on tagging elements

Ico_Submenu This drop-down actions menu brings together several important functions for quick access.

Ico_ColorTag Please read the article assigning color labels for more information.

Ico_Flag Flag your items here. Please read the article on flagging items for more information



Toolbar (top of browser window) FrameTop_ENG


Switch between multiple views. Allows you to perform two independent searches with different parameters and then switch back and forth between the two sets of results.

Btn_AddFiles_ENG Launches the import dialog box. Read more about this in the article on Importing.

Btn_ShowAll_ENG Disables all filters and shows all catalog items in the browser.

Btn_Refresh_DE Click this button to manually refresh the browser. Alternatively, press the F5 key.


Btn_QuickSearch-2_ENGQuick Search is useful for finding such things as a particular tag. Clicking the magnifying glass icon on the left (1) allows you to select the fields to search for the specified word. Start your search by clicking the magnifying-glass button on the right (2).


Btn_Advanced_ENG Opens advanced search dialog box. Please read the article Advanced Search for more details.


Btn_Export_DE Export options are described separately in the article on exporting.


Btn_Sync_ENG Use this function to keep your catalog metadata in sync with the original files. For more information please read the article on metadata synchronization.


TStatus Bar (bottom browser window)FrameBottom_ENG

2 File status
Number of items not synchronized with the original file.

Summary_Progress Status during import
During import, background color changes to red and number of items decreases as each one is imported.

1 Current filtered items
Displays number of filtered items followed by total number of items in the catalog.

3 Currently selected items
Displays number of currently selected items, in blue.

Btn_bottom_Sort_ENG Select sort method
Sort items by attributes, name, file size, extension, type, tags and date, or even based on EXIF picture information.

Btn_bottom_Sort-2_DE Sorting order
Set to sort in either ascending or descending order.


Browser viewing options:




Icon-a1 Default thumbnail view
Items are displayed with certain tag information. By default, information appears in one line above the thumbnail and three lines below it.


Icon-a2 Square previews
When searching for a specific image among a large number of thumbnails, it can be helpful to display. This creates a smoother, more uniform view and provides Picture Search with a better visual focus.


Icon-a3 List view
List view displays all information in tabular form.



Choose which columns you want to display by right-clicking one of the column headers and selecting Customize from the menu. In the configuration menu, select which information to display and in what order.

The Size all columns to fit option automatically adjusts column width according to the length of the heading.



Additional layout options
Click and hold the mouse to open a popup menu (image below) containing additional layout options derived from various combinations of thumbnail, filmstrip and list views.






Btn_bottom_Settings Use these three buttons (on the right, below the vertical scroll bar) to change the appearance of thumbnail previews:
Click the minus sign to show or hide the information above the thumbnail.
Click the equals sign to show or hide the information below the thumbnail.
Click the letter “i” to open a configuration menu and define the information you want to see above and below the thumbnails. Please read the article on Customizing Thumbnail Captions


Btn_bottom_SliderUse the slider to enlarge or reduce the size of thumbnail previews in the browser. If your mouse has a middle wheel, you can zoom in and out by holding down the Ctrl key and rotating the mouse wheel at the same time.

Customizing the Window Layout

Window positioning

You can freely configure the workspace of Daminion according to your preferences. All dialogs with a blue title bar can either be free-floating or permanently docked to certain areas.

The first time you start Daminion, it opens in standard layout, as shown in this screenshot.


(click to enlarge)

The red outlines indicate the title bars of windows that can be moved.
In order to move or resize a window to your liking, position the mouse over one of the title bars, left-click and hold and pull the window away from the docking area.




(click to enlarge)

When you hold down the mouse button and move the window, docking icons appear in the workspace, as shown in the screenshot below.


(click to enlarge)

Moving the window into the vicinity of a docking icon causes an appropriate part of the workspace to turn blue. This indicates that if you release the mouse button, the window will immediately snap to the nearest docking area. If, however, you release the window away from the docking icons (i.e. when it hasn’t turned blue), it becomes a free-floating item.



Opening and closing windows

Windows can be closed in two ways: either by clicking on the “X” icon in the top right corner of the window or by going to the title bar, clicking on “Window” and, in the drop-down list, unchecking the window(s) you wish to close. Conversely, you can open windows that are closed by re-checking them in the same list.


Creating tabs

You can also stack multiple windows so that they arrange themselves as tabs.

DragTabs-2_ENGIn this example, the “Properties”, “Map” and “Preview” windows were sequentially incorporated into the “Catalog Tags” window. In the lower part of the “Catalog Tags” window you can now switch easily between  tab views.

To create these tabs, drag one window to another and place it right in the middle of the docking icon, as shown in the following example.


In this case, the blue area marks the “Catalog Tags” window, into which we want to place the “Properties” window.

When you place multiple windows on top of one another, they automatically rearrange themselevs as tabs.



Reset Window Layout

To revert from your custom layout back to the standard workspace, go to the File menu and do the following: click on “Window” -> “Reset Window Layout“. Daminion restarts in standard layout.



Map View with GPS-Coordinates



Some cameras and special GPS recording devices extract GPS coordinates and write them into the image files when a photograph is taken. On import, Daminion uses this GPS information to place a corresponding marker on a world map. Image files that don’t contain this GPS information can, at any time, be dragged & dropped (individually or as a group) from the browser into their exact position in map view.

To use the GPS-referencing, you need to be connected to the Internet because the respective suppliers only provide GPS data online.


Opening Map View

Navigate to the file menu and click on: “Window” ->” Map“.


The map can be docked permanently on a particular area in Daminion’s workspace, or free-floating over it. In both cases, you can freely change the size of the map window.  To find out how to undock windows in Daminion, please see the chapter Customizing The Window Layout .


Map Functions:



Enter a place name in the search field to display the corresponding item directly on the map.


Select your map data provider here. In addition to Google, you can also use map data from Bing, Yandex, Yahoo or Open Street.


Select the way you’d like the map to be displayed. You have the following options:

Vector-based view with place and street names – similar to a conventional road map.

Bitmap-based representation of the map information based on aerial photographs – doesn’t show street or place names.

A combination of map and satellite views.


Click on the plus or minus icons to zoom in and out of the map or use your mouses’s middle wheel to do the same thing.


Marker Icons

Images placed on the map are indicated by a corresponding marker.
These markers can show three different states:

Marker-2  This icon indicates that a certain number of images (as seen on the marker) have been allocated to this particular place.

Marker-1 This indicates that the image is actively selected in the browser – thus making it visually easier to find the selected image on the map.

Marker-3 This group icon indicates that a number of markers are located close together and the current zoom level is too low to show them individually without them obscuring each other. If you zoom in on these markers, they display separately as soon as you reach a suitable zoom level.

 ZoomIn-2Low zoom level                            High zoom level


View thumbnails assigned to specific markers

Clicking on the marker icon will open a larger preview image just above the marker. When multiple images are stored, hover the mouse pointer over the left or right edge of the preview to reveal a small arrow buttons that allow you to flick backwards and forwards through the images.


Right-clicking on the marker opens a menu containing additional options.



“Show all images at this location”
Select this option to display all images assigned to this marker in the browser window.

Select a Place tag to all images at this location
This option opens a menu where you can manually assign a new place tag by selecting it from the list of place tags already inserted in Daminion.


Position information can be found in two different field in the Properties Panel.





These are the metadata fields for determining the position that must be entered manually.


These are the corresponding GPS coordinates. These were either provided by a GPS recording device or by manually drag and drop the images from the browser to the map.


If you notice that precise GPS coordinates on the map do not match the location data entered under the Place tag in the Properties panel, select the correct place here, and the new place name will automatically be assigned to the pictures.



Entering a place name in the empty field will open a list of all places with the same name, from which you can select the correct location. The updated location for these images is then registered in the Properties panel.


GEO Tagged images in the Tags Panel 



To view a summary of already tagged and not tagged images, click the “Saved Searches” tab on the left-hand side of the Tags Panel.

For example, you can easily find out which of your images are GEO-Localized and which are not.


Basic map settings 

Clicking on the small gear icon in the top right corner of the map window opens the following settings.


Maximizes the map window to fill the entire screen.

“Zoom map to location of the selected image”
With this option activated, the map displays the pinned position of images currently selected in the browser.

“Display found images only”
Use this setting to display images currently selected in the browser and hides the rest. This is useful if you have set a lot of markers in the same location and they are obscuring or confusing your view of the map itself.

Server Administration Panel

Daminion Server Administration Panel is the central point for setting up metadata handling; managing shared catalogs, users and Daminion licenses; installing web-access; and backing up catalogs.


The front part of the Daminion Server Administration panel shows license information, Daminion Server version, logon user, used ports, and your computer’s name and IP address(es). The three green bullets indicate that the Daminion Server, File Watching and PostgreSQL services are currently active. If these bullets are greyed-out, click Start at the bottom of the panel (replaced by Stop when the server is running).


The upper menu bar contains the following three tabs with their associated options:


  • Stop Daminion Server stops the Daminion Server. Alternatively, click the Stop button at the bottom of the Daminion Server Administration Panel. When clicked, the Stop button becomes the Start button that launches the Daminion Server, File Watching and PostgreSQL services.
  • Web Access allows you to open your shared catalog in the web-browser. Refer to “Activating Web-Access” for how to get started with Web-Access.
  • License Management is where you enter and delete licenses. For more information please refer to Registering your Daminion license.
  • Catalogs opens the catalog management menu. You can also open it by clicking the blue Catalogs at the bottom of the Daminion Server Administration Panel.
  • Users opens the user management menu. You can also open it by clicking the blue Users at the bottom of the Daminion Server Administration Panel.
  • Preferences opens the dialog box where you can change the Daminion Server settings, adjust metadata handling, and change the security mode. For more information please refer to Daminion Server Metadata Preferences
  • Show logs opens a folder containing the Daminion Log file and other configuration files. The log file is needed for troubleshooting.
  • Exit stops Daminion Server and closes the Daminion Server Administration Panel.


This is where you configure the Daminion Server interface language. Click the View tab, navigate to Language and select your preferred language from the drop-down list. The change will come into effect the next time you restart Daminion Server. For more information please refer to Changing the Interface Language.


The Help tab provides two options: Help and About

Help -> Help connects you to the Help section on the Daminion website where you can find useful information on how to manage Daminion Client and Daminion Server. If you can’t find the information you’re looking for in Help, please contact our support.

Help -> About opens the About Daminion window, which contains information about the current version of the server.