Shared Collections is an easy way to share your digital assets with your clients and colleagues. You can share selected documents via links without having to grant access to your entire catalog or register new user accounts.
How to create a shared collection
Select one or multiple images by checking the box in the upper right corner of the thumbnail. Hold down the Shift key to select multiple files.
A little hint: If you need to select all displayed items, first select one item only, and then click Select all on the toolbar.
You now have two ways to make a shared collection.
- Hover your mouse over one of selected thumbnails and click the icon
- Alternatively, click Actions and select Share
Whichever way you choose, the Share Files dialog window will appear. This is where you set up the properties of your shared collection.
There is only one required field, Title, other fields only appear if Public is selected.
Specify a title for the shared collection here. Please note that this is a required field
Add a description (optional)
Set up public access to the collection. Once this option is selected, you will see several additional security fields
Set a password or allow password-free access to the shared files. If a collection is password protected, people with permission to access it will be prompted to provide the So, make sure that you provide it to them.
Set an expiration date for the collection. Once the collection has expired, it remains visible in the Shared Collection window, but cannot be accessed externally.
Specify whether or not the original files can be downloaded
Create a new shared collection or cancel the operation
After hitting Create you will see a window with the sharable link.
What a shared collection looks like
Your shared collections can be accessed via unique URLs created for each collection.
Depending on the collection settings, the appearance and the properties of the shared collection may differ.
The screenshot below shows our recently shared collection.
Title and Description (if any) are displayed here
Type a filename in the box to locate a specific file
Download the collection as a ZIP archive (available only if Allow to Download Original was selected)
Hover your mouse over the thumbnail to display a filename and an option to download a separate file (available only if Allow to Download Original was selected)
Access your shared collections
All your shared collections can be accessed by clicking the Shared Collections link.
You can manage your collections here and get their sharable links again.
Hint: If the name of a collection is too long to fit in the thumbnail, hover your mouse over the beginning of the name to display it in full in a pop-up.
If you hover your mouse over the collection thumbnail, you will see the following three icons:
Click to edit the properties of the collection
Click to get and copy a sharable link
Click to delete the collection
How to display the contents of a shared collection
To display the contents of your shared collection in the Shared Collections window, simply click your collection thumbnail:
Manage the contents of your collection or get its sharable link here:
- In order to share collections with people outside your LAN, your Daminion server must be publically accessible. Make sure you install it on a Windows-based web hosting or use the Daminion Cloud version.
- Administrators can access and manage all shared collections
- Editors haveaccess only to private shared collections that they themselves have created.
- Viewers and Guests cannot create Shared collections within Daminion.