Getting a key for Bing maps

To get a key for Bing maps in the Web Client, please follow the steps below:

  • Go to
  • Sign up or sign in with you Microsoft account

  • Navigate to My Account > My Keys.
  • Click Create New Key.
  • Fill in the required information.
  • Click Create. A new key will be listed.
  • Click Show Key and copy it.
  • Go to your Daminion web catalog  and open Settings
  • Click API keys  and paste the key
  • Now you will have access to Bing maps

Export to PDF in Web Client

This feature is available in Daminion version 6.7 or higher.

The Export to PDF options allows you to quickly create contact sheets of your images that can be used as mood boards or product presentations for your colleagues or clients.

To create a PDF contact sheet in the Daminion web client, select one or more files (you can also use the Tray option), click the three dots button in the upper right corner of the thumbnail area, and select Export to PDF.

In the Window that opens, select the layout and a tag to be added as a thumbnail caption. You can select either Filename of one of the Custom Tags.

Click Export and download the PDF file.

Lightbox in Web Client

The Lightbox, or Tray, in the Daminion Web Client allows you to create a temporary selecting of files from different searches to be shared or exported to PDF later on.

To add a file to the Lightbox, hover your mouse over a thumbnail and click the heart icon.

Once at least one file is added to the Lightbox, an additional icon appears in the toolbar.

Click the heart icon in the toolbar to display the contents of the Lightbox.

Here you can select your files to download them, create a shared collection, or export them to PDF.

Version Control in the Web Client

Note: This feature for the web client is available in Daminion 6.4 or higher!

Whenever at least two or more people are working on the same files, there is always a risk that a user will overwrite the work of another user unintentionally, change or even completely delete it.

The Daminion version control protects your work from being accidentally overwritten or deleted by others. You can also at any time keep track of who made ​​which changes – and why.

Activating Version Control

To activate Version control, click the three dots icon on the thumbnail of the file you want to edit, and select “Version Control > Check out” from the drop-down list.

When the file is checked out, Daminion will download a copy of the file to your computer. The original file gets locked in the database and nobody else will be able to download or edit the original file.

When the editions to the downloaded file are made, go back to the catalog, and navigate to the “Version Control > Check In” menu of the checked-out file. You will be prompted to select the file that should be uploaded.

Compare the original file with the edited file and optionally describe what has been changed.

Click “Ok” to upload the edited file into the catalog. The preview of this file will now become a thumbnail you see in the catalog. The original version of the file is also stored in the catalog and you can always view it or revert to it by navigating to “Version Control > History”

Note: Daminion admins can always verify who checked the file out or “Undo” the check-out to unlock the file in the catalog.

Maps in the Web client

This feature is available in the web client in Daminion v 6.4 or higher!

Some cameras and special GPS recording devices extract GPS coordinates and write them into the image files when a photograph is taken. On import, Daminion uses this GPS information to place a corresponding marker on a world map. Image files that don’t contain this GPS information can, at any time, be dragged & dropped (individually or as a group) from the browser into their exact position in map view.

To use the GPS-referencing, you need to be connected to the Internet because the respective suppliers only provide GPS data online.

Geotagging in the web client

To start assigning GPS coordinates to your files, log into your web catalog and click the geo pin icon in the upper right corner to display the Map window.

All files that have embedded GPS coordinates, will be automatically displayed on the map.

Map View with pins

To assign GPS coordinates to the files that do not have them yet, select the files and simply drag and drop them to the desired location on the map.

Tip: You can display all the files with no GPS coordinates by navigating to Saved Searches > No GPS coordinates.

Dragging and dropping your files to the desired location on the map

Map Functions

Search – type in the name of the location you want to quickly find on the map.

Hover your mouse over the GPS pin to view the files assigned to a specific location.

Click the three dots icon on the thumbnail to be able to display all items assigned to this location, add a Place tag, delete just one item or all of the items.

Zoom in and zoom out the map view.

Expand the map to full screen.

Click here to display the map to the next to the Thumbnail pane.

Click this icon to select your map provider.

Pin Icons Indications

Only one image is assigned to this location.

From 2 to 5 images are assigned to this location or the location includes more than 1 pin (zoom in to verify).

From 5 to 10 images are assigned to this location or the location includes more than 1 pin (zoom in to verify).

More than 10 images are assigned to this location or the location includes more than 1 pin (zoom in to verify).

PDF Preview in Web Client

PDF preview option allows you to open your PDF files directly in your web browser without having to download each PDF file to view its contents.

Open your web catalog and locate a PDF file you want to preview.

Click the PDF file you want to preview to open it in full screen.

In the upper caption bar, locate the “PDF” icon and click it to preview your PDF file in the web-browser.

If your files are stored in Daminion cloud, the time of loading the file will especially depend on the file size and your Internet speed.

Video Preview

Please note that this feature is only available in Daminion Team Server version 6.0 and higher!

The Video Preview option enables video file previews of all formats stored in your catalogs in the Daminion web client. The Video Preview option is activated in the Daminion server panel and works in the web client only.

Once this option is enabled, Daminion will generate medium-res previews of all videos (720p) for all server catalogs. This process is time-consuming and takes up resources on the PC where Daminion server is installed.

Please leave this option deactivated if Daminion web client is not used in your organization.

How to enable Video Preview

To enable the Video Preview option, open the Daminion Server administration panel, click the Administration tab and select Preferences.

In the window that opens, navigate to the Video Preview tab (A) and click Enable Video Preview Generation (B).

Under Folders to store video previews (C), you will see all shared catalogs listed with the default folder locations to store video previews as well as the available space on that drive.

To change the default folder to store video previews for a catalog, click the grey button (A) as shown on the screenshot below and browse for the New Folder (B).

Once the folder is selected, a new dialog window will open on screen. Follow the outlined instruction to change the folder to store video previews.

Step #1: Make sure nobody is working with Daminion and stop Daminion server to move the video preview files previously generated.

Step #2. Copy all folders, subfolders and files from the old folder to the new folder. For your convenience, these folders are automatically picked up and displayed by Daminion.

Step #3: Click Check to verify there are no discrepancies between the old and the new folders.

If the folders are identical, you will be prompted to complete the process and clean up the old folder.

Once the video previews are generated, you will be able to play all your video files in your web browser.

Waiting Room in the Web Client

Waiting Room available in the Daminion web client includes two options: Required metadata and Manual moderation

The Required Metadata option helps you avoid storing untagged files in the Daminion catalog. After the import process, you can define which tags should be assigned to your files. The imported files are registered in the required tags area, but they are unavailable for searching, downloading, exporting, etc. until properly tagged.

The Manual Moderation option enhances the security of the catalog contents by providing the second level of approval of the files. When enabled along with Required metadata, it allows your admins to double-check the filled-in tags before making the files available in the catalog. When enabled as a standalone option, it allows your admins to verify that  contents of the uploaded files correspond to the parameters of the catalog before approving them.

Please note that both Required Metadata and Manual Moderation can be activated as standalone options. 

How to activate Required Metadata

To activate Required metadata, log into your catalog as administrator, click the three dots icon in the upper right corner of the web client interface and select Settings.

In the window that opens, click Waiting room, then enable the option Required metadata and click the dropdown menu to Add required tag. Here you can also activate Manual moderation.

In the Required metadata menu, click the down arrow to expand the list of available metadata fields that can be added as required tags.

In our case, we have selected Rating and Keywords as required tags. If the tag allows multiple values to be assigned to files, an additional “Minimal number of tags” entry will be shown.

If the selected tag is a long text tag that allows only one tag value to be assigned to the files (for example, Event, Project, Comment), specify the minimum number of characters the tags can contain.

The screenshot below shows that 1 rating and at least 2 keywords should be assigned to the imported files.

If you want to remove the tag from the list, click the trash bin icon.

Required Metadata area

On the toolbar, click the hourglass icon to open the Required metadata area. Please note that only the images imported after the activation of the Required metadata option will get ino this area.

In the window that opens, start tagging your files. Once the tagging is complete according to the Required metadata settings, the Hide button will appear.  In our case the settings were one Rating and two Keywords.

Click the Hide button to remove the images the Required metadata area.

Once your files are tagged, you can start searching for them based on the assigned tags. However, if Manual Moderation is enabled, the files will be available only to admins and the user who imported them until the files are approved.

Manual Moderation

When this option is enable, all uploaded files should be approved by the admins before they get into the catalog.

If Manual Moderation is enabled along with Required Metadata, then the required tags should be filled in as well. However, if the file should urgently get into the catalog, an admin has an option to ignore unfilled tags and make the file available anyway.

To access Manual Moderation area, log in as admin and click the hourglass icon. Two options are available there: Fill in Required Tags and Approve Files

Click “Approve files” and in the window that opens, hover your mouse over a file that needs to be approved. Click the three dots icon and select “Approve”. You can select and approve multiple files at the same time.

If a file lacks required metadata, you will have an option to approve it anyway if needed and make it available in the catalog for other users.

Learn more about Filtering and Searching in the Web Client.

Custom Tags in the Web client

Daminion allows you to create your own custom tags in the web client so that you can address your tagging requirements more precisely.

To create a new custom tag, log into your catalog as administrator, click the three dots icon in the upper right corner of the web client interface and select Settings.

In the window that opens, click Custom tag settings.

In the next window that opens, click the Add custom tags button to open the following dialog window.

      Enter the Tag name. In our case it is “Perissions to use”

Select the type of custom tag you want from the drop-down menu by clicking the small down arrow icon. You can select from the following: String, Fractional, Integer, Time, and Currency

If the String type is selected, you will need to define the following parameters of your custom tag:
– Multiple values can be assigned to the same file

– Tag values can be hierarchical

– Tag has a limited number of values that can be assigned to multiple files

If at least one of the parameters is selected, the custom tag will be displayed in the Filter panel. If none of the parameters are selected, the custom tag will only be available in the Properties panel.

Click the Create button to create your custom tag, close the Settings window and refresh your browser view.

Please note that once created, the custom tag cannot be edited, only deleted.

How to assign custom tags

By default, newly created custom tags are not displayed in the Filter panel. Click the gear icon on the Filter panel.

In the window that opens, click “Append a tag”

Locate your newly created custom tags and select it . Click “Save” to display the tag in the Filter panel.

Create new tags under your custom tags by clicking the plus icon in the Filters panel. Learn more about how to create new tags here.

Once the tags are created, select your files and drag and drop them to the specific tag:

Read more about how to tag your files in the web client here.

Export Settings in Daminion Web Client

The Export Settings menu in the web client allows you to create export presets to be applied to files when you download them. You can select a file and by applying the export preset, resize it, apply a watermark, change the format, and embed or exclude metadata.

Daminion comes with predefined export presets, some of which are activated by default. Check out the activated presets by clicking the download icon on the file’s thumbnail as shown on the screenshot below:


Daminion allows you to either change the properties of existing export presets or create your own presets.

To change or create an export preset, log into your catalog as administrator, click the three dots icon in the upper right corner of the web client interface, and select Settings.


In the window that opens, click Export Settings.
You will notice that there are two disabled presets: JPEG – Fit within 2000 x 2000 px and JPEG – Fit within 1600 x 1600 px.

To activate them, select one of the tag presets and click the Enable button. Once activated, you can change the properties of the export preset.

Creating a new Export Preset

To create a new Export preset, click the + button below the presets list.

On the right of the screen, you will see the properties of the new tag preset to be created:

      Enter the chosen name of your export preset

      Enable or disable your preset

Select a format that your files will be transformed into when downloaded. Available formats are JPEG, TIFF and PNG

       Change the quality of the resulting files

Resize Click the down arrow to expand the drop-down list and select from multiple further options:

 Choose which metadata to embed. You can select not to embed any metadata, embed all metadata, copyrights only, or all metadata except camera info.

 Add a watermark. Change the position, opacity and scale of the watermark to fit your images. Once the watermark is selected, a preview appears under the Watermark sign and the Browse button  changes to Clear.

     Save your export preset. It will automatically be added to the list of export presets.


How to use the export preset

In the browse panel, select a file, hover your mouse over one of the thumbnails and click the download icon.

From the drop-down list, select the required export preset.

To apply a preset to multiple files, select the files in the Browser area, on the toolbar panel click “Selected” > “Download selected files” and select a preset.