Version Control in the Web Client

Note: This feature for the web client is available in Daminion 6.4 or higher!

Whenever at least two or more people are working on the same files, there is always a risk that a user will overwrite the work of another user unintentionally, change or even completely delete it.

The Daminion version control protects your work from being accidentally overwritten or deleted by others. You can also at any time keep track of who made ​​which changes – and why.

Activating Version Control

To activate Version control, click the three dots icon on the thumbnail of the file you want to edit, and select “Version Control > Check out” from the drop-down list.

When the file is checked out, Daminion will download a copy of the file to your computer. The original file gets locked in the database and nobody else will be able to download or edit the original file.

When the editions to the downloaded file are made, go back to the catalog, and navigate to the “Version Control > Check In” menu of the checked-out file. You will be prompted to select the file that should be uploaded.

Compare the original file with the edited file and optionally describe what has been changed.

Click “Ok” to upload the edited file into the catalog. The preview of this file will now become a thumbnail you see in the catalog. The original version of the file is also stored in the catalog and you can always view it or revert to it by navigating to “Version Control > History”

Note: Daminion admins can always verify who checked the file out or “Undo” the check-out to unlock the file in the catalog.

Maps in the Web client

This feature is available in the web client in Daminion v 6.4 or higher!

Some cameras and special GPS recording devices extract GPS coordinates and write them into the image files when a photograph is taken. On import, Daminion uses this GPS information to place a corresponding marker on a world map. Image files that don’t contain this GPS information can, at any time, be dragged & dropped (individually or as a group) from the browser into their exact position in map view.

To use the GPS-referencing, you need to be connected to the Internet because the respective suppliers only provide GPS data online.

Geotagging in the web client

To start assigning GPS coordinates to your files, log into your web catalog and click the geo pin icon in the upper right corner to display the Map window.

All files that have embedded GPS coordinates, will be automatically displayed on the map.

Map View with pins

To assign GPS coordinates to the files that do not have them yet, select the files and simply drag and drop them to the desired location on the map.

Tip: You can display all the files with no GPS coordinates by navigating to Saved Searches > No GPS coordinates.

Dragging and dropping your files to the desired location on the map

Map Functions

Search – type in the name of the location you want to quickly find on the map.

Hover your mouse over the GPS pin to view the files assigned to a specific location.

Click the three dots icon on the thumbnail to be able to display all items assigned to this location, add a Place tag, delete just one item or all of the items.

Zoom in and zoom out the map view.

Expand the map to full screen.

Click here to display the map to the next to the Thumbnail pane.

Click this icon to select your map provider.

Pin Icons Indications

Only one image is assigned to this location.

From 2 to 5 images are assigned to this location or the location includes more than 1 pin (zoom in to verify).

From 5 to 10 images are assigned to this location or the location includes more than 1 pin (zoom in to verify).

More than 10 images are assigned to this location or the location includes more than 1 pin (zoom in to verify).

PDF Preview in Web Client

PDF preview option allows you to open your PDF files directly in your web browser without having to download each PDF file to view its contents.

Open your web catalog and locate a PDF file you want to preview.

Click the PDF file you want to preview to open it in full screen.

In the upper caption bar, locate the “PDF” icon and click it to preview your PDF file in the web-browser.

If your files are stored in Daminion cloud, the time of loading the file will especially depend on the file size and your Internet speed.

Video Preview

Please note that this feature is only available in Daminion Team Server version 6.0 and higher!

The Video Preview option enables video file previews of all formats stored in your catalogs in the Daminion web client. The Video Preview option is activated in the Daminion server panel and works in the web client only.

Once this option is enabled, Daminion will generate medium-res previews of all videos (720p) for all server catalogs. This process is time-consuming and takes up resources on the PC where Daminion server is installed.

Please leave this option deactivated if Daminion web client is not used in your organization.

How to enable Video Preview

To enable the Video Preview option, open the Daminion Server administration panel, click the Administration tab and select Preferences.

In the window that opens, navigate to the Video Preview tab (A) and click Enable Video Preview Generation (B).

Under Folders to store video previews (C), you will see all shared catalogs listed with the default folder locations to store video previews as well as the available space on that drive.

To change the default folder to store video previews for a catalog, click the grey button (A) as shown on the screenshot below and browse for the New Folder (B).

Once the folder is selected, a new dialog window will open on screen. Follow the outlined instruction to change the folder to store video previews.

Step #1: Make sure nobody is working with Daminion and stop Daminion server to move the video preview files previously generated.

Step #2. Copy all folders, subfolders and files from the old folder to the new folder. For your convenience, these folders are automatically picked up and displayed by Daminion.

Step #3: Click Check to verify there are no discrepancies between the old and the new folders.

If the folders are identical, you will be prompted to complete the process and clean up the old folder.

Once the video previews are generated, you will be able to play all your video files in your web browser.

Custom Tags in the Web client

Daminion allows you to create your own custom tags in the web client so that you can address your tagging requirements more precisely.

To create a new custom tag, log into your catalog as administrator, click the three dots icon in the upper right corner of the web client interface and select Settings.

In the window that opens, click Custom tag settings.

In the next window that opens, click the Add custom tags button to open the following dialog window.

      Enter the Tag name. In our case it is “Perissions to use”

Select the type of custom tag you want from the drop-down menu by clicking the small down arrow icon. You can select from the following: String, Fractional, Integer, Time, and Currency

If the String type is selected, you will need to define the following parameters of your custom tag:
– Multiple values can be assigned to the same file

– Tag values can be hierarchical

– Tag has a limited number of values that can be assigned to multiple files

If at least one of the parameters is selected, the custom tag will be displayed in the Filter panel. If none of the parameters are selected, the custom tag will only be available in the Properties panel.

Click the Create button to create your custom tag, close the Settings window and refresh your browser view.

Please note that once created, the custom tag cannot be edited, only deleted.

How to assign custom tags

By default, newly created custom tags are not displayed in the Filter panel. Click the gear icon on the Filter panel.

In the window that opens, click “Append a tag”

Locate your newly created custom tags and select it . Click “Save” to display the tag in the Filter panel.

Create new tags under your custom tags by clicking the plus icon in the Filters panel. Learn more about how to create new tags here.

Once the tags are created, select your files and drag and drop them to the specific tag:

Read more about how to tag your files in the web client here.

Export Settings in Daminion Web Client

The Export Settings menu in the web client allows you to create export presets to be applied to files when you download them. You can select a file and by applying the export preset, resize it, apply a watermark, change the format, and embed or exclude metadata.

Daminion comes with predefined export presets, some of which are activated by default. Check out the activated presets by clicking the download icon on the file’s thumbnail as shown on the screenshot below:


Daminion allows you to either change the properties of existing export presets or create your own presets.

To change or create an export preset, log into your catalog as administrator, click the three dots icon in the upper right corner of the web client interface, and select Settings.


In the window that opens, click Export Settings.
You will notice that there are two disabled presets: JPEG – Fit within 2000 x 2000 px and JPEG – Fit within 1600 x 1600 px.

To activate them, select one of the tag presets and click the Enable button. Once activated, you can change the properties of the export preset.

Creating a new Export Preset

To create a new Export preset, click the + button below the presets list.

On the right of the screen, you will see the properties of the new tag preset to be created:

      Enter the chosen name of your export preset

      Enable or disable your preset

Select a format that your files will be transformed into when downloaded. Available formats are JPEG, TIFF and PNG

       Change the quality of the resulting files

Resize Click the down arrow to expand the drop-down list and select from multiple further options:

 Choose which metadata to embed. You can select not to embed any metadata, embed all metadata, copyrights only, or all metadata except camera info.

 Add a watermark. Change the position, opacity and scale of the watermark to fit your images. Once the watermark is selected, a preview appears under the Watermark sign and the Browse button  changes to Clear.

     Save your export preset. It will automatically be added to the list of export presets.


How to use the export preset

In the browse panel, select a file, hover your mouse over one of the thumbnails and click the download icon.

From the drop-down list, select the required export preset.

To apply a preset to multiple files, select the files in the Browser area, on the toolbar panel click “Selected” > “Download selected files” and select a preset.



Shared collections

Shared Collections is an easy way to share your digital assets with your clients and colleagues. You can share selected documents via links without having to grant access to your entire catalog or register new user accounts.

How to create a shared collection

Select one or multiple images by checking the box in the upper right corner of the thumbnail. Hold down the Shift key to select multiple files.

A little hint: If you need to select all displayed items, first select one item only, and then click Select displayed files on the toolbar.

You now have two ways to make a shared collection.

  1. Hover your mouse over one of selected thumbnails, click the three dots icon and click the   icon.
  2. Alternatively, click the three dots icon in the upper right corner of the thumbnail window and select Create Shared Collection.

Whichever way you choose, the Share Files dialog window will appear. This is where you set up the properties of your shared collection.

There is only one required field, Title, feel free to fill in the rest of them according to your requirements.

  1. Specify a title for the shared collection here. Please note that this is a required field.
  2. Add a description (optional).
  3. Set up public access to the collection. 
  4. Set a password or allow password-free access to the shared files. If a collection is password protected, people with permission to access it will be prompted to enter the password, so make sure that you provide it to them.
  5. Set an expiration date for the collection. Once the collection has expired, it remains visible in the Shared Collection window to the owner of the collection and the admins, but cannot be accessed externally.
  6. Specify whether or not the original files can be downloaded.

Once the collection preferences are selected, click “Get Link” to create a new shared collection or click “Cancel” to quit the menu.

After clicking “Get Link” you will see a window with the sharable link.

What a shared collection looks like

Your shared collections can be accessed via unique URLs created for each collection.

Depending on the collection settings, the appearance and the properties of the shared collection may differ.

The screenshot below shows our recently shared collection.

  1. Title and Description (if any) are displayed here.
  2. Download the collection as a ZIP archive (available only if Allow to Download Original was selected). You can also select two or more files and download them as a ZIP archive.
  3. Click the download icon on a separate file to download it (available only if Allow to Download Original was selected).

Access your shared collections

All your shared collections can be accessed by clicking the three dots icon in the upper right cornet of the interface and selecting Shared Collections.

You can manage your collections here and get their sharable links again.

Click the icon to quickly open the shared collection in a new tab.

Click the three dots icon on the preview icon of the shared collection to get access to be able to Edit or Delete the shared collection

How to display the contents of a shared collection

To display the contents of your shared collection in the Shared Collections window, simply click your collection thumbnail:

To remove one or multiple files from a shared collection, display the contents of the shared collection in the thumbnail area, select one or multiple files, then hover your mouse over one of the thumbnails, click the three dots icon and select Edit Tags.

In the panel that opens, display Shared Collection as a tag via the gear icon, then hover your mouse over the name of the shared collection and click the X icon.


  1. In order to share collections with people outside your LAN, your Daminion server must be publically accessible. Make sure you install it on a Windows-based web hosting or use the Daminion Cloud version.
  2. Administrators can access and manage all shared collections.
  3. Editors have access only to private shared collections that they have created by themselves.
  4. Viewers and Guests cannot create Shared collections within Daminion.

Tagging in Web Client

Creating Tag Values in the Tags Panel

In the web catalog, click the heading of the respective tag to expand it. Then click the little plus icon to switch from filtering mode to creating new tags.

In the window that opens, enter the tag value in the entry box and click Create.
If you want to create multiple tags at the same time, click the plus icon (1).  If the tag was entered incorrectly, you may delete it by clicking the bin icon (2). To create hierarchy, please use backslash “\”.

Please note that the tag values created in the Tags Panel are automatically suggested for use when tagging in the Properties panel or Tag editor.

To create sub-tags under existing tag, hover your mouse over the tags to display three dots icon next to it.

Click the three dots icon and select “Add”.

In the windows that opens, create new sub-tags.

You can use the same menu to edit tags or delete them.


Drag’n’Drop Tagging in the Tags Panel

Select one or several files in the thumbnails window, hold down the left mouse button and drag and drop the files to the certain tag as shown on the screenshot below:


Tagging in the Properties Panel

In the browser window, click the image you want to tag to open it in full screen. Click the 12  icon in the upper right-hand corner to display the Properties panel.


In the Properties panel, click the Description Tab to expand it and start assigning tags.

Hierarchical tags are created in the same way as in the Tags panel – each hierarchy level is delimited by a backslash “\” and multiple tag values are separated commas.

If a tag value already exists in the database, Daminion will auto-suggest it as soon as you type the first letters.

In order to delete a mistakenly assigned tag from an image, just hover the mouse pointer over it and click the X icon.


Click the    icon to display all files which have the same set of tags

Note: In the Properties panel all existing tags are displayed and cannot be customized to show fewer tags. Additionally, the tags cannot be assigned to more than one image at the same time. All this can, however, be done in the Tag Editor.


Tag Editor

The Tag Editor allows you to assign tags to multiple images at once and customize the list of displayed tags.

To open the Tag Editor, select one or more images in the Browser window, click Selected on the toolbar and select Edit tags.

Alternatively, click the pencil icon on any of the selected images.

The following window appears:

Fill in the tags here. If you want to delete or extend the list of displayed tags, click the gear icon as shown on the screenshot below (1):

Click the bin icon (2) to delete a tag from the  list or “Append a tag” (3) to select and add new tags:

Confirm the changes by clicking “Save”.

User Management in Web Client

Click the three dots icon 123 on the toolbar and select Settings.

In the Window that opens click Manage Users to switch to the User Management window, where you can create and delete users or adjust their access rights.


 Click the pencil icon to edit users, click the trash bin icon to delete them.

 Click this button to create new users.


Creating a new user


 Enter user’s name.

 Enter user’s full name. This field is not required.

 Select a password. Be sure to use a good, preferably strong, password.

Choose a user role from the dropdown list.

 Check this option to temporarily prevent  a user from accessing the catalog.

 Grant a dedicated connection to allow certain users to have permanent access to the catalog. This means that one connection is reserved for one particular user only – the remaining connections are shared between the other users.

To find out more about user roles in Daminion, read the article User Management.


Users created in the Web-Client are displayed under Users in Daminion Administration Panel for all shared catalogs. And vice versa: users created in Daminion Administration Panel via User Management appear in the user list in the Web-Client. They can access any web-catalog and can be edited or deleted. In the screenshot below, users Daria and Ria were deleted via the Administration Panel.


Please note, that user roles can be adjusted for each catalog. For example, the user John is given the Editor role for the Catalog #1 and the Guest role for the Catalog #2. On how to change user roles for different catalogs, read in the article Creating a New Shared Catalog.