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Filtering Tags in the Tags Panel

The <Filter Tags> textbox  just below the title bar is provided for a quick reference of tags. It  allows you to filter the entire contents of the catalog quickly by certain combinations of words. This filter passes all Tag-Headings in the Tags panel and immediately displays a list of all text matches.

The "Filter Tags" box in the Catalog Tags Panel

 

 

 

 

 

 

 

 

 

 

As soon as you enter a combination of letters, a list of all the tag entries containing this combination will appear here.

The "Filter Tags" list in the Catalog Tags Panel

 

 

 

 

 

 

 

 

 

 

In each case, elements that match the input word are shown in red. In this way you can search for one tag, whose exact spelling you don’t know. Alternatively, you can use it, for example, to quickly find out whether a particular tag has already been used, and thus already exists – or whether it might be possibly duplicated.

Using Assign Tags mode in the Tags Panel

To make tagging easier, you can switch to Assign Tags mode.
Right-click one of the tag-categories and click Switch to ‘Assign Tags’ mode.

Switching to the "Assign Tags" mode

The Assign Tags Mode

 

The Tags panel now looks like the figure on the left.

On the right, instead of the circles, you will see square check boxes.

This relieves you of having to drag items onto the tags. Instead, you can select them in the browser and assign them to the tags simply by clicking the respective checkboxes.
Tags assigned in this way, will be displayed with a checkmark.

 

 

Creating new Tags with the Tags Panel

To create a new tag in the Catalog Tags Panel, right-click the corresponding tag-heading and select Add Tag from the submenu or simply press the Ins key.

In the dialog box, type one or multiple tag-names (separated by commas) in the corresponding text box. If you want to create just one tag that includes a comma within its name, disable the Add multiple values separated by a comma option – the name will now include the comma as a punctuation mark rather than as a delimiter.

In this example we create three new tags for the People section.

If you have already selected one or more items in the browser before opening this dialog box, you can activate the Assign to selected files option. The new tags will then be assigned immediately after you create the tag name. Otherwise, tag names are created, but they are not assigned to items.

To create a hierarchical tag, use a “\” delimiter:

You can also create a tag inside the existing tag. To do this, select a tag and press Ctrl+Ins. Alternatively, right-click a tag and select “Add Tags inside TagName“.

In the example below we add three new tags under the tag “Smith”:

Assigning Tags with the Tags Panel

Tags are an easy way to classify and locate your media files. Multiple tags can be assigned to a single file without taking up additional space on your hard drive. All the information about a file can be described by a set of tags (title, rating, keywords, location, media format, copyright, camera model, color label, etc.).

In the Tags panel, there are two ways to assign specific tags to your items.

Assigning Tags by Drag and Drop

Simply drag and drop one or more items from the browser window onto the desired tag, as shown in the illustration below.

Assigning Items to the Catalog Tags Panel by using Drag&Drop

(click to enlarge)

 Assigning Tags via the Context Menu

Select one or more items in the browser and right-click the desired tag in the Tags Panel. In the submenu, click Assign ‘TagName’ to the selected items. If you want to remove a tag that’s already been assigned to the selected items, click Remove ‘TagName’ from the selected items.

Assigning Tags with the right click menu on the Catalog Tags Panel

(click to enlarge)

Assigning Tag Preset

Use the Assign Tag Preset function to save any set of frequently used tags as presets and apply them later to other items. This saves you from having to constantly re-enter the same information.

Daminion offers you two ways of creating your own default tag preset.

Option 1

In the Properties panel, enter all the information about an item that you want to assign later to other items.

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In our example, we have entered the following information in the Properties panel:

 

 

 

 

To save this set of tag information, click the little gear icon in the top right of the taskbar and select Save as tag preset from the dropdown list.

Note that in this case, all filled tag fields are stored, even those that are not displayed because the corresponding heading is collapsed. For example, if the creation-date field is enabled, this date is assigned to all selected elements! Therefore, please check carefully that the data contained in each field fits your requirements and delete any information you don’t want to be transmitted.
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You will then be prompted to name your preset. In this example the tag preset was called Daminion web images.

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After you click OK to confirm, the setting is saved in the preset list.

 

 

Now, in the browser, select one or more items to which you want to assign the contents of this stored preset, and again click the gear icon in the Properties panel task bar.

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Your newly created preset, Daminion web images, now appears in the drop-down menu. By clicking it, you will assign all the information stored in this preset to the items you have selected.

 

 

 

 

 

Option 2

Use the Assign Tag Preset dialog to create new tag presets and manage existing ones.

To open the Tag Preset Editor, navigate to Window in the file menu and select Assign Tag Preset.

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Assign Tag Preset panel:

 

 Preset

Create new presets, rename, edit or delete existing ones.

 Shortcuts

Assign your own keyboard shortcuts for faster access. Choose either Ctrl + F1 or Ctrl + F5.

 Assign the selected items

This option is only active if you have selected at least one item in the browser before opening this dialogue. You can then assign tags filled in the tag area (E) directly to the selected items.

 Check

With these options you can choose to activate all or no tag fields or enable only the tag fields that already contain information.

 Tags

This section contains all the tag fields to which you can add information and then store as presets.

Settings

Specify here the splitter for tokens used in the Tag Preset. Tokens are used to transmit metadata information from one tag to another fast and easy. Each token begins with a % sign followed by one or more characters. Each token can be combined with one or more other tokens resulting in tokens string. The full list of tokens available in Daminion can be found here.

How to use tokens in the Tag Preset is explained in the Example section below.

 

Example

In the Browser Window we select four images and then open the Assign Tag Preset dialog via Window > Assign tag Preset.

In the Assign Tag Preset panel we enter “Art Objects” as preset name, select a shortcut [Ctrl+F1] and set a comma as splitter for tokens.

In the text area we enter all  information that we want to be assigned to selected items:

  • Rating: 3 Stars
  • Color label: Yellow
  • Title: %basename, %size (Original file name without extension and file size; tokens are splitted with a comma)
  • Place: Germany\Berlin\Berlin
  • Keywords: Art, Art Object, Street Art, Graffiti, %model (camera model)

After click the Assign to selected Items button we get the following (on example of one of selected images):

Now you can simply use the shortcut [Ctrl+F1] to assign this tag preset to other items in the catalog.

Deleting a Tag Preset

In the Assign Tag Preset panel, click Preset, select the preset you want to delete and click Preset again. Now you can delete the currently selected Preset from the list.

In the same way, you can also rename an existing preset by selecting Rename.

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Note: If you are going to work a lot with Tag Presets, it might be helpful to dock the Assign Tag Preset panel on Daminion workspace to have it permanently accessible. To find out how to dock panels in Daminion, refer to Customizing the Window Layout.

Creating Custom Tags

For cataloging your media files, the IPTC/XMP standards provide a predefined selection of tags such as comment, title, description, keyword, etc. These will allow you to describe your media files well enough to be able to find them later by searching via tags; however, these presets have a drawback in that the tags available do not always match the exact categories that suit your specific needs. Daminion’s custom tag fields put this right by enabling you to create your own categories and adapt the program to suit you, rather than the other way around. Suppose you need to categorize your data with the order attribute “customer-ID”. For this, you could use any of the existing fields, comment for example. But comment is a text field and for our particular ID-Tag we need a specific numerical field, which is not provided by the IPTC standard. With Daminion, you can create as many different types of category field as you like, and adapt each one to your own personal requirements.

 

Creating a Custom Tag Field

On the main menu click on “Catalog” then “Custom tags …” and in the next window click “New

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In the window that opens, enter the desired name in the “Name” field. In our case, it’s “customer-ID“. Because only numbers should be entered in this field, choose the menu item “integer” from the  “Format” list below. In our example, the customer-ID can only be assigned to one customer per number, but several media files can be assigned to this client, therefore we must click the menu item “tag has a limited number of values ​​that can be assigned to multiple files“. This will command Daminion to admit each entry only once, to avoid duplicate customer numbers. After entering the information above, Now click onto the  “Create” button at the bottom of this dialog.
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The window will automatically change to the following view: CustomTags-3_ENG
Click “Create” to finalize the creation of this tag field.

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We have now created our very own “customer-ID” category tag.

It will appear automatically in the “Catalog Tags” panel. Based on our previously defined criteria, only integer numbers can be entered in this field and they cannot be duplicated. Now, all you need to assign this tag to particular media files do is drag and drop the associated media files onto the respective customer-ID.