West Gippsland CMA

Daminion Case Study

West Gippsland CMA manages and protects natural resources in Victoria's West Gippsland region,
ensuring sustainability and biodiversity conservation.
West Gippsland Catchment Management Authority (CMA) takes on the crucial responsibility of managing and safeguarding the natural resources in the West Gippsland region of Victoria, Australia, striving to ensure their long-term sustainability and protection.
Through their dedicated efforts, West Gippsland CMA works to balance human activities with the conservation of the region's diverse ecosystems, waterways, and precious biodiversity.

They employ effective land and water management strategies, foster collaboration with stakeholders, and actively engage local communities in their mission to preserve the natural beauty and ecological integrity of the West Gippsland region.

The problem

Given the expanse of this geographical area West Gippsland CMA is responsible for managing, utilizing spatial tools and maps is crucial to their work.
In search of a seamless solution to link their photos with spatial data, they encountered limitations with the existing file server and SharePoint options. Besides, within WGCMA people had diverse preferences for organizing and locating photos which lead to challenges in establishing a unified system.
What further added to the complexity of the task was the concerns about losing track of their photos if moved to the file server or SharePoint. However, in early 2017 they discovered Daminion and it proved to be the ideal solution, allowing the WGCMA team to effortlessly connect the photos with their spatial tools and maps.

Cate Reilly

Lead – Business and Systems Analyst

Before Daminion, our staff could waste a whole day looking for one photo. Sometimes they could waste two days looking for just one photo. Now they spend two minutes on it.

We don't have to actually allocate any time for searching for photos because it is a very quick thing now.

A solution for effective storage and searching

Daminion provided an effective solution by combining two essential aspects: It enabled seamless integration between different elements and facilitated centralized photo storage.

If previously photos from the work sites, inspections, events, and natural occurrences like floods were kept on private workstations and storage devices, hindering collaboration and content creation, with implementation of Daminion, all photos were consolidated into a single location.
Additionally, the spatial searching feature motivated staff to actively use the system, allowing them to easily locate their photos within the map interface.

The thing that's good about Daminion is that you've got multiple ways of being able to search for things. You can search for things spatially, you can search for things by keywords, and you can also search for things by filtering them down by categories. And we find that that sort of ticks all of the boxes for all the different people and how they approach searching.

Cate Reilly, WGCMA

Guiding Land Development with Daminion

Rural flooding, 15 Aug 2022. Baw Baw State Emergency Service
As a statutory authority, WGCMA has a crucial role in offering guidance to the public, council members, and property developers. When individuals consider building on a specific plot of land, they turn to the team of WGCMA for answers about potential flooding risks in the area.
With access to geographical data, they can examine the region on a map and provide valuable insights: highlight past instances of flooding and show records of water levels on the very land in question.
However, there are times when property developers challenge the advice provided by the WGCMA. In these cases, WGCMA relies on impactful visual evidence, sharing compelling images that vividly illustrate the consequences of previous floods.
Latrobe River (Tyers Road)
Daminion's database access proved invaluable as it allowed us to link photos with our spatial reporting tool Weave. This enabled us to map work sites, create polygons, and efficiently connect photos to relevant areas, enhancing our workflow and data management capabilities.
Cate Reilly
Lead – Business and Systems Analyst

Approval Process to Ensure Data Integrity

Another feature that is essential for the WGCMA team is Required Metadata and Manual Asset Approval.

The team has learned from past experiences that it's essential to have well-documented metadata for items in the system.

To ensure quality control, West Gippsland CMA has a dedicated staff member who acts as the gatekeeper, carefully reviewing and approving submissions.

In cases where required categories and metadata are not properly filled out, items may not receive approval.

After not using the tool for some time, the staff usually can make their way around and figure out how to do things without having to refer to any instructions.

So I think that's a real marker that the product is intuitive, which is a good thing. That's what you want with a product. You don't want to have to refer back to instructions.

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