Creating a Contact Sheet in PDF

The Export to PDF options allows you to create contact sheets of your images that you can print or save in a PDF file.

Creating a contact sheet

In the Browser window, select the images you want to place in the PDF contact sheet.


On the toolbar, navigate to Export and select Export to PDF.



The Export to PDF dialog window opens.

      Select paper size and orientation

      Select the number of images that will appear on one page

      Set the PDF page margins

Define thumbnail captions. First, check the appropriate boxes, and then from the drop-down list, select the tags whose details will be displayed below the pictures.

The currently selected tag appears at the top of the tag list with a checkmark.

Use the number pad to the right of the keyword to specify how many rows should  be displayed for each tag.

      Specify font style, size and color.

Preview of current layout. If you have selected more images than can be enclosed on one page, they are automatically carried over to the following pages. You can then switch back and forth between pages using the arrow keys under the layout preview.

      Specify who can use the contact sheet, where and for what purpose.

       Press Print to print the layout.

      Press Save as PDF to create a PDF file.

Exporting Tags to CSV File

The Export to CSV function allows you to write some or all metadata information of one or more items in a CSV file.

This CSV file can then be used, for example, for importing into other digital asset management software. Alternatively, you can use this feature to transfer metadata information from one tag to another.

Creating a CSV file

In Daminion, select all the images whose metadata you want to export.


Then, on the toolbar, click Export and navigate to Export to CSV.



You will see the following dialog window:

      Choose to export either selected items only or all found items.

Choose which tags to export. You can select all of them or deselect every field and manually check only the ones you want.

      All the exportable tags that can be selected for exporting are listed here.

Specify whether the file path to the newly created CSV file should be opened in Windows Explorer when export is completed.

After confirming with OK, the selected tags are written to the CSV file and stored in the previously specified location.

 The contents of the CSV file looks like this:

Please note the delimiters used in the CSV file:

– Tag headings are separated by a semicolon [;]

– Tag values are separated by a comma [,]

– Tag hierarchies are separated by a backslash [\]

Please refer to “Importing files and metadata via a CSV file” for further information on how to import CSV files into Daminion and reassign tag values when importing.


Send Files by E-Mail

To send files by e-mail, first select one or more files in the Browser window.


On the toolbar click Export and select Send by e-mail from the drop-down list.



The e-mail dialog window opens.

You can chose to use the default email client or to log in using your Gmail or Google Mail account.

If you want to use the default email client, and you already have one set up on your PC, it will be displayed in this window. Otherwise click the “How to set up my Outlook accounts” link and follow the instructions.

If you are a Gmail user, log in with your Gmail account to continue.

It may be necessary to reduce the size of large images before they can be sent.

Click Export Original File(s) and select the appropriate image size from the drop-down list.

Click Customize at the bottom of the drop-down list to open the Template Editor and use it to make the necessary adjustments to the image and save them as a template. Please refer to “Customize Export Presets” for more information on how to apply your own export settings.

Template Editor

The Template Editor allows you to set various parameters to automatically rename files or folders during the export process.

You can launch the Template Editor from the Copy to Folder dialog box, as seen on the following screen shot.


(Click to enlarge)

To rename folders and files, click the small triangles to the right of the text boxes Create Sub-Folders and Rename Files and then, at the bottom of the submenu, click Customize to launch the Template Editor.


 Template Name

If you have chosen a predefined template from the list, the name will appear in this box. If you started from scratch and have not already save your new template, its name is displayed as Custom Template.

 Triangle button

Click the small triangle to select a predefined naming convention from the submenu, or save your own new template. If you click Save Preset as you will be asked for a name, and the preset will be stored in the submenu where you can later select it in the Copy to Folder dialog box and then apply it.

 Template Code

This is the text editing area of the template. All tokens selected from the Insert Tag area below, will be placed here. You can also manually edit your template in this area by adding custom text or specific separator characters.
Below the edit area you will see the final result of the selected tokens. So you can see at a glance how your currently selected tokens will affect the final file or folder name.

 Insert Tag

Daminion offers a wide variety of tokens for creating different renaming conventions. These tokens are sorted into groups that are identified by the buttons in this box. Click on these buttons to open submenus with different sets of tokens.


Hover the mouse pointer over the tokens to reveal a pop-up description of the specific token. This will help you find the right token for your particular naming convention.

Definition of a token

Each token begins with a “%” sign followed by one or more characters. Each token has a unique purpose. You can combine any of these tokens with any other.

The following illustrates a sample combination of tokens and the resulting file name:

             [Token string]                                                    [Resulting file name]
%date-%pxl-%lens-%###.%ext        =        20141005-16 MP-NIKKOR 50mm f/1,4-001.NEF

%date   = Uses the capture date in the format “year month day”
” – ”       = custom text used as a separator
%pxl     = Displays the megapixel of that image
” – ”       = custom text used as a separator
%lens   = Displays the model name of the used lens
” – ”       = custom text as a separator
%###   = Each “#” sign defines the total number of leading zeros for the numerating.
” . ”        = dot separator for the file extension
%ext      = file extension

A full list of supported tokens can be found here.

Note: To ensure that your self-created naming convention exactly matches your requirements, it is advisable to first try it out on a single test file before you rename a large number of files, because there is no undo function for these renaming operations!

Customized Export Presets

The Customize Export Preset dialog allows you to set your own export settings and save them for later use. You can use your customized presets to resize your images, convert image format, rename images and add your own customized watermark.

In this chapter we show you how to create and save a custom preset and how to use it later in the “Copy to Folder” dialog.


The “Customize Export Preset” dialog can be launched from the “Copy to Folder” dialog.


 (click to enlarge)

In the “Transform” drop-down list, choose “Customize” to open the Template Editor (see screen shot above).



 (click to enlarge)

 Preset Name

This is a list of all the existing export presets. Newly created custom presets appear on the bottom of the list. Click any of the entries on the list to see their corresponding settings on the right of the dialog box.

Buttons below the Preset names list:

btn_Add Add a new preset

btn_Delete Delete an existing preset

btn_MoveDown btn_MoveUp Reorder the list of presets


To create a new preset click the plus button (bottom left corner). This adds a new entry in the list and prompts you to enter a descriptive name.  EditNameBox
Override the existing default: “{format} – {sizeto}” with a name that best describes the task to be performed.

Alternatively, click any of the presets in the list, enter your changes, and then click the plus button. This will create a new template based on your new settings. The name of this preset will be generated automatically from the size and format settings you have chosen.


 Image Format

Select the file type your file(s) should be converted to.


 Color Profile

Select the color profile to be embedded in the file. You can apply the default sRGB or let Daminion use the color profile that is already embedded in the image. If you are not sure what to use, just leave it as the default sRGB. This is the most commonly used color profile.


 Size To

Select the units of measurement to be used for the image dimensions in the box below. If you select “Original Size”, the image will not be resized in any way.



Set desired image size in the units of measurement you selected in the previous option (DSize To.



The DPI (dots per inch) setting is only really needed if you intend to print. For screen use, you can leave it at the default 72 dpi. But set 300 dpi if you want to be able to print the images as well. In fact, the DPI setting doesn’t change the image size on-screen, but it can make a big difference to print quality.


 Embed Metadata

Decide which metadata should be embedded in the image. You can choose from:

  • None (No Metadata is embedded in the image)
  • All (All Metadata is embedded in the image)
  • All Except Camera Info (All Metadata embedded apart from the EXIF Information containing Camera Info such as camera type and model or lenses used)
  • Copyrights Only (Only Copyright Information is embedded in the image)

To specify exactly which Metadata tags should or shouldn’t be taken, click theAddTags button to the right of the Embed Metadata drop-down list.

Note: To publish your images on the internet, consider choosing None to avoid publishing private or confidential information by mistake – because all the metadata an image might contain can easily be read by other software!


 Include Synonyms

If the selected tags contain synonyms, choose whether or not they should be included in the metadata.


 Flatten Keywords

If you have created your keyword structure hierarchically, this is where you decide whether to maintain the hierarchic levels or flattened them during the export process.


 Add Watermark

Add an image of your choice as a watermark to each image. See the “Add Watermark” article for details.


 Assign Tag Preset

Select a tag preset that you have created using the “Tag Preset Editor“.



Add some of the sharpness that images have lost after resizing.


Click “OK” to close the dialog box. The new custom preset will be added to the preset list and can be recalled whenever needed.

To start export, select the desired preset from the list and click “Copy”, or press F7.





Exporting Files

The Export function lets you export your media files with predefined export rules. You can scale your images to fit Flickr or Facebook, for example, or optimize them for PowerPoint presentations.

Daminion allows you to convert your media to the required format and size during export.

How to export files

In the browser, select one or more images you want to export.

On the command bar, click Export and select Copy to Folder from the sub menu. Alternatively, open the export dialog directly by pressing F7.


In the Copy to folder dialog box that opens, Daminion gives you the following options: 

 Destination Folder

Specify the path of the folder where you want to store the selected media files.

 Create Sub-Folders

Let Daminion automatically create sub-folders in the target folder depending on naming conventions that you can set here. By clicking on the small triangle icon on the right of the text box, you can launch the template editor. Find out more about using the Template Editor in the article Template Editor.

 Rename Files

This allows you to use the template editor to set the naming conventions to be used when the files are renamed during the copy process. Find out more about using the Template Editor in the article Template Editor.

 Example File Name

An example text based on the parameters set for B and C will appear here so that you can make sure it meets with your expectations.

 Existing Files

Specify how Daminion should behave if the destination folder already contains files with the same name.
You can choose from the following:

  • Ask – Daminion asks how to proceed for each duplicated file name
  • Skip All – Files with names that already exist in the destination folder are not exported
  • Overwrite All – Any existing files with the same name are overwritten by newly exported files
  • Overwrite All Older – Only older files with the same name are overwritten
  • Rename Automatically – Daminion changes the duplicated names of existing files by appending sequential numbers to them.

In addition, you can specify whether files should be automatically displayed in Windows File Explorer after export and whether or not file creation dates should be set. When deactivated, Daminion sets creation date to the date of export.

Usage Purpose

Specify here what the file should be used for.


The preview area shows the image currently selected from the current list.

If you select more than one image for export, you can use the arrow buttons to move back and forth through your selection.

The figure 1/18 tells you that this is the first in a set of 18 images

The magnifying glass icon opens the current image in a separate preview window and displays it according to the parameters you have specified. So you can easily examine the expected result in advance

The cross icon is designed to remove images from the selection. If you decide not to export one or the other image, you can quickly remove them from the export list. The image itself will not be physically deleted but only removed from the selection for the export.


Click Transform to open a pre-defined list of default presets. Select any of the standard parameter settings or launch the Template Editor.



The topmost entry, Export Original File(s), is the default – no resizing or file type changes will be applied to the files.

The other presets offer a selection of common file sizes and file types that you can apply instantly.

Customize at the bottom of the list opens the Template Editor where you can create your own presets or edit existing ones.



Read more about this feature in the article  Customized Export Presets.