Daminion Auto Import Folder

To configure Daminion Auto Import folder, open Daminion server administration panel, navigate to Catalogs menu, select a catalog, and double-click it to open the Catalog settings.

Files copied or moved to this folder will be automatically moved to the folder selected to store uploaded files and imported to the catalog. This enables you to import to the catalog via FTP, DropBox, or GoogleDrive without using Daminion Desktop or Web Client.

The Auto Import folder can also be used as a quick way to import files via Smartphone when DropBox folder is set as the Auto Import folder on your Server PC. In this case, upload the files to Dropbox in your Smartphone. Once these files are synced with a Dropbox folder on your Server PC, they will be imported to the shared catalog on Daminion Server.

Note: please make sure that Daminion file watching service logon user has full access rights to the Auto Import folder and Folder to store uploaded files.

Once the Auto Import folder is set up, please restart Daminion File Watching Service. Otherwise, the changes will not be applied!

Importing Local Catalogs

Daminion allows you to import local catalogs into shared catalogs. This can be necessary if you have organized your data in a local offline catalog and now want this information to be integrated into a single shared catalog.

Importing a local catalog

First, open the catalog you want to import a local catalog into. In the File menu navigate to File -> Import -> Local Daminion catalog.

In the dialog that opens, specify the local catalog to be imported. Once you have selected a catalog for import, a confirmation dialog will appear.

After you click OK to confirm, all data contained in the local catalog will be imported, including the thumbnail preview files and all associated metadata information.

If the source catalog contains additional custom tags that do not exist in the target catalog, another dialog will prompt you to create the same custom tags in the destination catalog.

In the example given above, all data from the local catalog named “Test Catalog” will be imported into the shared “Travel Catalog”. However, the source catalog contains the custom tag “Animals”, which is not in the target catalog. To prevent data loss, we select Create New Tag and enter the name for the mapped custom tag. This name doesn’t have to be identical to the existing one.

If you do not want to import certain custom tags, select the Pass option from the drop-down list. These tags will then be excluded from the import queue.

Import to selected folder

From Daminion version 5.0 onwards you can import files directly to a folder selected on your server.  To do this, expand the Folders tab in the Tags panel, right-click the destination folder and select “Upload here”.

In the window that opens, browse for the files to be uploaded to the selected folder.

In the Import Dialog window you will see only one import option “Upload files to the server PC” and the path of the destination folder. In the example below it is “C:\Users”.


Note: This option is available when Daminion Server and Daminion Client are installed on different machines.


Upload to the selected folder in the web client

Note: This option is available in Daminion Server 6.2 or higher

Open your web catalog and display the Folders tag in the Filters panel. Hover your mouse over the folder you want to upload your files into and click the upload icon as shown on the screenshot below:

Select your files and wait while the upload process is over. 

You can click the “Show upload files” button to display the recently uploaded files. 



Automatic Folderwatch

(This feature is only available for Daminion Server version!)

The automatic folder watch feature ensures that any external changes made to your files will be immediately detected by Daminion and automatically updated in the catalog.


The following external changes are detected automatically

  • Changes to file name
  • Deletion of files from the monitored folder by an external application
  • Addition of new files to the monitored folder without using the Daminion import function
  • Metadata added or edited by external applications

Any pre-existing subfolders within a watched folder are also automatically monitored. So you can simply enable folder watching for the top-level folder.

Although the folder-monitoring function is relatively resource efficient, it is not advisable to turn it on for the entire catalog. It is more efficient to limit monitoring to the most relevant folders.


The automatic folder-watching feature has several useful applications.

You can, for example, define a monitored folder as your “inbox”, into which all new files imported into Daminion are initially copied from external sources. This has the advantage of allowing all users to  access these files in the network without having to individually import them with their own Daminion client. In a second step, these additions can then be inspected – either in Daminion or in any image-viewing program – to sort out unwanted images. Finally, once the inventory is deemed okay, then any Daminion user with appropriate access privileges can move these files into their final destination folders.

You can, for example, create a monitored import folder into which you copy all the files you wish to add to Daminion. This is advantageous when collaborating with other users, because rather than everyone having to import the files individually, they can simply be granted access through the Daminion Web-client.

In the second step, the newly added files can then be viewed – either in Daminion or any image-viewing program – and unwanted images can be deleted.

Another useful application is for certain folders to be automatically monitored for external modification. This is useful, for example, when working with images that you want to edit with external programs. Thus, you can open, edit and re-save these pictures using the same filename, and Daminion will automatically recognize and note the time and date of any external file modifications that have occurred since the last import or update.


Please note that when changes are made to image content by an external image editor, the thumbnail preview images are not automatically updated. To update the thumbnails of edited files in Daminion, simply use the keyboard shortcut [Ctrl + B] and Daminion will reanalyze the image files and generate new thumbnails.

How to activate the automatic folder watch

Automatic Folder Rescan

This feature is available for Daminion server versions only!

During import, Daminion is only able to save the link to the original file in the catalog, which can result in folders and/or data from the catalog becoming unsynchronized with the actual content of the file on the local drive. This can happen, for example, if you delete a folder or file outside Daminion after the import process has been completed or if you add newer files to the imported folder.

This folder monitoring is also useful for the following workflows:

  • If you regularly scan new photos and store them in a specific folder.
  • If multiple users regularly add new photos to a shared network folder.

In these situations, Daminion can automatically update the folder. Thus allowing you to keep your current catalog files automatically synchronized with the actual folder content.

Automatic update of the folder contents

In the Tags Panel in the Daminion main window, select the tag heading Folders.


Now simply right-click on the folder whose contents you want to keep automatically updated and select Switch Auto-Rescan On. To keep multiple folders automatically updated, simply repeat the steps described above.


The folder icon will now be shown with a small magnifying glass symbol to indicate that this folder is being monitored and synchronized by Daminion.

Next, set the type of automatic update you want.

In the file menu, click Catalog > Auto-Rescan Settings.

This opens the settings window for automatic folder updates.


AThis check box allows you to turn automatic updates on or off.



Select this option to have Daminion detect external changes to original files immediately and update them accordingly in your catalog. This method is recommended as it requires fewer resources than the scheduled updates option. Read more about Folder Watch…


Alternatively, you can choose to check for updates at specified intervals. Please keep in mind that these timetabled upgrades can cause excessive data traffic – particularly in folders containing a lot of files – which can overload the network and compromise performance .

We therefore recommend you set the time interval to less than the default 10 minutes in special cases only. Time intervals of 10 minutes and longer can be used safely.

NOTE: If you make any changes in “Rescan folder Every” condition or switch between B and C after using this feature for while, you need to restart Daminion File watching Service manually via Daminion Server Administration panel to make the changes applied!

DHere you can specify whether you want to look at the update after new files have been added.  If you, for example, have imported a folder and its contents, the entire folder will be synchronized with the Daminion catalog. If, for example, you add more files to the original folder  Daminion will reflect this change.

Click Import filters to access the import filter settings and specify your own import rules. For more information on import filters, please refer to Adding an unknown File Format to the list of import filters


With the first option you can specify whether original files that no-longer exist should be removed from the catalog.

Links in the catalog that refer to missing original files are then automatically removed from the catalog. Invalid links to original files can occur if, for example, the original files have been deleted or renamed in Windows Explorer outside Daminion.

With the second option you can specify whether files whose metadata has been modified outside Daminion should have their metadata similarly updated in the Daminion catalog.

For files that have different metadata content, the catalog will be updated accordingly. Such inconsistent data may occur when the metadata of the external files have been subsequently modified in an external application. This option allows you to choose to adopt this modified data in the catalog or to instruct Daminion to maintain the original catalog information.

Folder updates take effect the moment you click OK.

Adding an Unknown File Format to the List of Import Filters

Daminion supports a wide variety of file formats. Nevertheless, there may be rare occasions when you need to import a file with a format that Daminion does not recognize by default.
In such cases, Daminion enables you to integrate the unknown format manually.

To add an unrecognized format to the Daminion import filter, navigate to the File Menu and click Catalog > Import Filters.



In the dialog box that opens, enter the file extension of your unrecognized file in the text box at the bottom (in our example, we entered the DVD-Video format, VOB). You can enter multiple file types simultaneously. But please note that all entries must be separated by a semicolon.


After you have entered the new file extension(s), click OK to confirm your choice and close the dialog box. The file extensions are now included in Daminion’s list of importable formats.


As you can see from the screen shot above, Daminion gives these user-defined file formats a generic thumbnail preview and lists them in the Tags Panel as Unknown media formats.

In all other respects, Daminion treats these files the same way it treats all other media files. Files of “unknown” format that are linked in Windows to an external viewer will automatically open in the viewer when double clicked in thumbnail view in Daminion.

See Add Custom Thumbnail to learn how to change the default thumbnail preview into one that is user defined.

Rescan Folders Option

Because Daminion only stores links to the original files at the time of import, there may be occasions when the content of the folder path differs from the links to already imported files. This can be caused by deleting files from or adding files to a folder after it has been imported. In both cases, this happens because Daminion cannot detect file operations carried out by  third party software. On how to make Daminion automatically detect external changes, please refer to Automatic Folder Rescan.



Original files that are missing from Daminion because they have either been deleted, renamed externally or moved to another location are displayed with a question mark in the top left corner of their respective thumbnail preview.





Daminion’s Rescan Folders feature was designed specifically to ensure that the folder containing your original images is always in sync with the Daminion catalog.

How to rescan a folder in Daminion

Within Daminion, navigate to the Tags Panel (usually located on the left of the Daminion interface). Click the small triangle on the left to expand the Folders bar, if it’s not already expanded. You will now see a list of all folders and sub-folders currently available in the Daminion catalog.













Locate and right-click the folder you want to synchronize with the catalog. In the context menu, click Rescan Folders to start the rescan process. Alternatively, you can press the F6 key to open the rescan folder dialog box for a specific folder. The following dialog box opens:


Specify how Daminion should perform the scan!

Add New Files – Daminion scans the folder for files that have been added after the other files were imported and then adds them to the catalog as if they were regular new imports. After rescanning folders, Daminion displays all newly added files in the browser, where you can continue tagging them.

Remove Missing Files from Catalog – Daminion will remove all links that refer to files that are no longer in the catalog, usually because they have been deleted, renamed or moved to another location outside Daminion.

Update Catalog Tags for Modified Files – Daminion re-reads the complete metadata of the files and compares it with the related metadata information in the catalog. If the metadata in a file differs from the information stored in the catalog, Daminion updates the catalog with the new information. Inconsistencies such as these can arise when certain metadata is changed by external software. This option allows you to either keep the information in the catalog or update it with the information from the file when you add the file to the catalog.

Rescan Report

A Rescan Report is automatically created during each rescan. To open and view the Report, click the rotating circle in the left-hand corner of the status bar.

Alternatively, once the rescan is complete, navigate to Catalog -> Latest Rescan Report.



Adding new files to an existing catalog

In order to manage your assets with Daminion, you must first import your data into a catalog. Daminion offers two ways of doing this.

You can use the dedicated Import option (described later in this chapter), or the rescan folder option, which synchronizes already imported folders within the Daminion catalog.  The rescan folder option is described in “Rescan Folder Option“.

The Import dialog can be accessed either by clicking the “Add Files …” button (shortcut Ctrl + I) or by dragging and dropping files directly from Windows Explorer in the Daminion browser window. If the destination folder already exists in the Daminion catalog but doesn’t contain files to be imported, you can use the automatic folder synchronization instead (see “Automatic Folder Rescan“)

You can also import files using Windows copy/paste commands. Just copy the files from the Windows Explorer (shortcut Ctrl+C) and paste them intothe Daminion browser (shortcut Ctrl+V). The import dialog will open immediately with the files pasted in place.


Overview of all functions in the import dialog


The Daminion Import Dialog:


(click to enlarge)

  Import Source

Select new source path for files to be imported.

 Group by

Choose whether images are sorted by date, name or file type.

 Add files to the catalog

With this option selected, Daminion only reads the metadata from the files but leaves the actual files in the source folder (recommended if, for example, your files already exist in the desired destination folder).

 Copy files to the folder and add to the catalog

When selecting this option, you must specify a source folder. See (F)

 Delete source files after successful transfer

With this option checked, Daminion deletes all files in the source folder after copying.

 Destination folder

If (D) is enabled, Daminion needs to know where to copy the files. This can be either a local folder path or a network path. Please note, however, that files copied to local paths cannot be accessed by other users on the network.

 Create Sub-Folders

Import_1bIn addition to the specified destination path, Daminion can also create subfolders automatically using special tokens selected from the drop-down list. For example, you can program Daminion to create folder names by date, time or by camera brand. Click on “Customize…” in the drop-down list to create your own naming scheme and save it for later use. Once saved, your customized naming schemes are added to the drop-down list. For more information please read Assign Tag Presets.

 Rename Files

With this option checked, files are renamed automatically during the import process. The procedure is the same as renaming folders.

 Assign Tag Preset

Define your own tags and determine which should be assigned automatically during the import process. Once created, these import requirements can then be accessed from the Properties panel.

Convert RAW files to DNG

If you have the free Adobe DNG converter already installed on your PC, you can convert camera RAW files to the DNG format.

 Create Categories from Folder Names

With this option checked, Daminion automatically creates category tags based on the names of source folders.

 Check all/Uncheck all

Use these buttons to select or deselect all images in the import window.


Closes dialog. Import begins.


Step-by-step instructions for importing your files

On the Daminion main screen, click the “Add Files” button (top left corner). This opens a submenu that displays all the connected devices you can import files from.



Available devices in our example are a digital camera and a smartphone.
But for now, we just want to import some files from the local hard drive.

Click Browse files and folders” to open the Explorer window and select the path to the files you want to import.


You can select individual files or an entire folder.
If you select a folder, all subfolders are imported as well.
Click the “Add” button to open the Daminion import dialog.

The selected files are now displayed as small thumbnails in the Import menu .


(click to enlarge)

The little yellow squares above the previews indicate that these files are marked for import. You can leave the selection as it is or uncheck one or more previews by clicking the yellow square. When you hover the mouse over a preview of an image, it is automatically enlarged to make it easier to analyze.

Click the “Import” button to start importing the selected images. Daminion now reads all metadata information from the files and links the original files with the catalog. Once imported, all images are displayed in the Daminion browser. The results of the import operations are also stored in the Tags Panel under “Saved Searches”. This allows you to recall all the files that belong to this import by clicking the small circle which will turn green.

Daminion saves three import-states: “Last Imported”, “Imported Today” and “Imported Yesterday “.
In our example (see screenshot below), we have recently imported 10 files.