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    What is Digital Asset Management

    What is Digital Asset Management

    Organize, centralize, secure and manage your digital assets in one place

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    Features List

    Learn More About Daminion Digital Asset Management Features

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    Cloud VS On-Prem?

    At Daminion we don’t believe that ‘the cloud’ is meant for every technology platform or for every creative team

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    Illustrator, Photoshop, Microsoft Office, API and other

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    DAM tool Game Studios, Media Production, Creative Agencies, and TV Channels

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    DAM solution for Educational Institutions, Universities, and Schools

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    AEC

    DAM platform for Architecture, Construction, Real Estate and Engineering

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    DAM for Marketing, Design and Photo agencies

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    Self Hosted DAM for Government Organizations, CMAs, and Councils

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    Environmental

    DAM software for Water Management, Funds, and Not for profit organizations

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    This online documentation describes the commands and menus of the Daminion interface

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    Do you really need a DAM?

    This checklist will help to answer yourself about the necessary DAM solution for your team. Simple questions to make the right decision.

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    Calculate Your Digital Asset Management ROI

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Automatic Synchronization

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Categories
3D Asset Management
  • Adding 3D Formats for Conversion
  • Daminion Preview Agent
  • Daminion Preview Agent Job Scheduler
  • Exploring the 3D Viewer
  • Troubleshooting 3D Preview Creation
Accessing Daminion via the Internet
  • How to access Daminion remotely via the Internet
  • VPN
Artificial Intelligence
  • AI Labels vs AI Objects
  • Face Recognition: Functionality
  • Face Recognition: Setup
  • How to Auto-Tag Your Photos
  • How to Enable AI Auto-Tagging
  • How to Get Chat GPT API Key
  • How to Get Google API Key
Data Security
  • Access Control on File Level
  • Access Control on Folders Level
  • Backup and Restore Shared Catalogs
  • Grant or deny access to shared catalogs
  • How to schedule backups of Daminion server
  • Lock Import Settings
  • Roles Configurator
  • Tag Access Restriction
  • Turning off the UDP broadcasts
  • User Management
  • Version Control
Digital Asset Management
  • Adding a Watermark
  • Adding Files to Favorites
  • Adding Ratings to Items
  • Assigning a Color Label
  • Flagging an Item
  • Full-screen View
  • Linking Items
  • Open Files in Windows Explorer
  • Printing images
  • Removing items from the catalog
  • Renaming Items
  • Setting a License Expiration Date
  • Shift the Creation DateTime of the Image
  • Usage History
  • Viewing and Editing Items in External Applications
  • Working with Collections
  • Working with the Second Tags Panel
Exporting
  • Creating a Contact Sheet in PDF
  • Customized Export Presets
  • Export to CSV
  • Exporting Files
  • Send Files by Email
  • Template Editor
File Formats
  • Adding an Unknown File Format
  • Adding support for BRAW
  • Adding support for Cineform Video
  • Adding support for STL
  • Support for 3D formats
  • Support for AutoCAD formats (DWG/DXF)
  • Supported Formats
File Storage Schemes for Daminion Server
  • Scheme A. Documents are Stored on a NAS or Remote Location. Daminion Server is Installed on a Server PC
  • Scheme B. Documents and Daminion Server are located on the same Computer
  • Scheme C. Documents and Daminion Server are Located on the Same Computer, but Documents are Stored in a Local Shared Folder
Frequently Asked Questions (FAQ)
  • Daminion Client Questions
  • Daminion Server Questions
  • Error messages
Importing
  • Adding an Unknown File Format
  • Automatic Folder Rescan
  • Automatic Folder Rescan Overview
  • Daminion Auto Import Folder
  • How to Migrate Metadata from Canto Cumulus to Daminion
  • Import to selected folder
  • Importing
  • Importing Local Catalogs
  • Rescan Folders Option
Installation
  • Connect to a remote Postgres server
  • Daminion 8.4 Migration
  • Installing Daminion Client
  • Installing Daminion Server
  • System Requirements
Integration with Other Systems
  • Daminion and Adobe Illustrator integration
  • Daminion and Adobe InDesign integration
  • Daminion and Adobe Photoshop integration
  • Daminion and Adobe Premiere Pro integration
  • Daminion and Lightroom tagging integration
  • Daminion Connector for Adobe
  • Daminion Connector for Microsoft Office: Functionality
  • Daminion Connector for MS Office: Activation
  • Face Recognition: Functionality
  • Synology and Daminion
Licensing
  • Registering your Daminion License
List of Supported Tokens
  • List of Supported Tokens
Metadata
  • Automatic Synchronization
  • Custom tag mapping
  • Daminion Server Metadata Preferences
  • How to Write Daminion Custom Tags with ExifTool
  • Import from CSV
  • Importing Metadata from Canto Cumulus into Daminion
Permissions
  • Export
  • Folders
  • Import
  • Items
  • Other
  • Tags
  • Users/Roles
Searching
  • Advanced Search
  • Full Text Indexing Settings
  • Full Text Search
  • Quick Search
  • Searching with the Tags Panel
Setting up Daminion
  • Changing the Interface Language
  • Customizing the Browser
  • Customizing the Catalog Tags Panel
  • Customizing the Properties Panel
  • Customizing the Window Layout
  • Daminion Preferences Dialog
  • How to configure Daminion Server Service
  • How to migrate Daminion Server from one computer (PC1) to a new computer (PC2)
  • Main components of the Daminion workspace
  • Map View with GPS-Coordinates
  • PostgreSQL Upgrade to v12
  • Replication Settings
  • Server Administration Panel
Web Client
  • Activating Web-Access
  • Assign Tags in Web Client
  • Commenting
  • Custom Tags in the Web client
  • Customizing the Web Client Interface
  • Customizing Thumbnail Captions
  • Embedded links
  • Export Settings in Daminion Web Client
  • Export to PDF in Web Client
  • Favorites in Web Client
  • File Path Mapping Rules on macOS
  • Filtering and Searching in Web Client
  • Getting a key for Bing maps
  • Getting Started with Daminion Web Client
  • Import Tag Presets
  • Installing the Daminion Web Client Assistant
  • Login-free Access
  • Maps in the Web client
  • PDF Preview in Web Client
  • Shared collections
  • Tagging in Web Client
  • User Management in Web Client
  • Version Control in the Web Client
  • Video Preview
  • Waiting Room in the Web Client
  • Web Catalog Previews Troubleshooting
Working with Catalogs
  • Creating a new shared Catalog
  • How to import Media Pro catalog into Daminion
  • Understanding Catalogs
Working with Tags
  • Approved/Unapproved Tags
  • Assigning Tag Preset
  • Assigning Tags with the Tags Panel
  • Change Tag appearance mode in the Tags Panel
  • Changing People Names in People Tag
  • Copy Tags from One Item to Another
  • Creating a new Group-Tag with the Tags Panel
  • Creating Custom Tags
  • Creating new Tags with the Tags Panel
  • Creating, assigning and deleting Tags with the Properties Panel
  • Exporting and importing tag lists
  • Filtering Tags in the Tags Panel
  • Lock Tag Editing
  • Recently Assigned Tags
  • Using Assign Tags mode in the Tags Panel
  • Working with Synonyms
Working with Thumbnails
  • Accelerating preview of large images
  • Adding Custom Thumbnails
  • Compare Items
  • Customizing Thumbnail Captions
  • Rotating thumbnails
  • Thumbnail Grouping
  • Types of thumbnails

By default, all tags assigned to your files into Daminion are stored only in the catalog. However, Daminion also allows you to write these tags directly to the metadata in the original files, which gives your data an additional level of security: all descriptive information is stored not only in the Daminion database, but also in your original files.

The ability to define where you want to store your data also means you are not bound by a proprietary system and can migrate to another system at any time: all the tags assigned in Daminion will travel with the original files.

For file formats that support IPTC/XMP metadata standards (for example, JPEG or MP3), Daminion embeds the tags directly into the file’s metadata. For other file formats that don’t natively support IPTC/XMP metadata, Daminion creates an XMP sidecar file with the same name and saves it in the same folder as the original. Metadata storage rules for files that don’t support metadata embedding can be set up in Daminion Server Preferences. For more information, refer to Daminion Server Metadata Preferences.

Important Info about Daminion’s automatic synchronization of tags to file metadata.
Please read this before enabling this option!

  1. By default, automatic synchronization is turned off in Daminion.
  2. When you assign, edit, or remove tags, Daminion saves this information in its database catalog only (to avoid blocking the operation of the Daminion Server).
  3. Once the automatic synchronization option is activated, all changes previously made to tags, as well as any tag changes you make from now on, will be placed into the synchronization queue in the background.
  4. Even if you turn automatic synchronization on, all tag changes are not immediately embedded into file metadata.
  5. The speed of embedding tags into metadata depends on various factors and can be slow. Daminion Server requires time to process the queue of files marked for modification, as well as files that were previously added to the queue.
  6. Additionally, the time interval between file changes in Daminion Server and their embedding into files can be significantly longer for certain file formats and files stored on network devices (such as NAS or remote file storage).
  7. Depending on the number of files with changed tags, this process can result in increased network load. Therefore, it is usually not recommended to keep auto-synchronization constantly on. Instead, activate it once a day when no one is working with the catalog and turn it off when the changes are synchronized.

It is critically important to understand that if users have direct access to files stored on the Daminion Server and move these files outside of Daminion Server, any tags not yet embedded in the metadata will remain stored only in the catalog.

If a user moves a file before Daminion Server has had the chance to process it, Daminion will not be able to write this data into the file’s metadata because the file has been relocated.

This also applies to copies of such files. To write tags from the Daminion Server catalog into the metadata of these files, you must provide Daminion with valid links to the relocated files by using the Relink File or Relink Folder functions.

Therefore, it is strongly recommended to perform all file operations through the Daminion interface to reduce server load and avoid such issues.

Checking the number of unsynchronized items

Before you turn auto-synchronization on, you may want to find out how many items in your catalog are not synchronized. If you started with a fresh catalog, but have already assigned several tags to certain items, the number of synced and unsynced items will be different. In this case, items with no tags assigned in Daminion will be shown as synchronized; conversely, items with edited tags will be shown as unsynchronized.

Synchronization status can be checked on the Tags panel under the Saved searches tab. If Saved Searches is not displayed in your catalog, click the little gear icon on the Tags panel header bar, select Customize and then check Saved Searches. Under the Saved Searches tab, check the Unsynced tag. If you want to view all unsynced items in the Browser window, click the little empty circle to the right of Unsynced.

Start Auto-Synchronization

Go to Catalog > Advanced Settings > Start Writing Tags to Files

After selecting the menu, a notice will appear, which you should read carefully and confirm your consent by activating the checkbox and confirming by pressing the OK button.

Daminion starts to synchronize all assigned tags with file metadata.

Stop Auto-Synchronization

To stop the sync process, go to Catalog > Advanced Settings > Stop Writing Tags to Files

 

Auto-Synchronization is a one-sided process that synchronizes database records (tags) with file metadata only. If you want to synchronize metadata changes made in external applications with Daminion database, please refer to Automatic Folder Rescan.

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