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Access Control on Folders Level

This feature is available in Daminion Team Server 6.7 or higher!

Access Control on Folder Level allows you to control the visibility of the contents of the folders and their subfolders. The contents of the folder set to Access Control are visible only to those people who have access to this particular folder. Access Control settings are applied automatically to the new files added into this folder.

Please note that:

1 – Once activated, the Access Control on Folders Level feature cannot be disabled!

Please make sure you do need to have this feature activated in your catalog as it may also decrease the search speed in the catalog!

2 – Different subfolders may have different Access Control settings. For example, user John may not have access permissions to the parent folder “Flowers”, yet have access only to its subfolder “Daisy”.

3 – Access Control on Folders Level and Access Control on Files Level are complementary rather than mutually exclusive tools. For example, user Josh may have access permissions just to a few files from the folder “Flowers”, but not to the whole folder which means that new files added into this folder will be hidden from him.

4 – Access Control on Folders Level can be activated with all three authentications schemes: Daminion server security, Active Directory Users, and Active Directory Groups schemes. With the latter two, access permissions to folders are automatically picked up from your file system.

5 – If you are using the Active Directory Users\Groups authentication scheme, the permissions will be retrieved automatically from the file system.

To activate Access Control on Folders level, right-click a folder and select Security.

You will see a confirmation dialog window informing you that this feature cannot be deactivated.

In the window that opens, click the Add button and select Users and Groups who can see the contents of the folder. If you are using the Active Directory Users\Groups authentication scheme, the permissions will be retrieved automatically from the file system.

You can set different access permissions on subfolders. For example, we can give John access permissions to the folder “Daisy”

Once applied, this is what the Security menu looks like:

Now, if John logs in, he will be able to see only 12 files.

You can also give access permissions to a few files located in the locked folder instead of giving permission to the whole folder or moving the files around.

To do this, select one or more files, click Item > Set Access Permissions > Select a user who should see the files. For more information please check out this article.

In our example, we give John access to only two files from the folder “Rose”.

Now, John can see 14 images in total.